Board Meeting
April 8, 2008
Members Present: Laura Hyde, Louis Weinstein, Dale Burrows, Greg Fortier, Dick Juntunen, Tom Cutsforth, and Carol Wood
Members Absent: Jason Hedding (excused?)
Pro/Manager: Tim Layman
Members: Egil Johnsen, Glen Soltau
President Laura Hyde called the meeting to order at 7:06pm. A motion was made, seconded, and passed to approve the March minutes.
Business from Club Members
Glen Soltau would like to reserve the club BBQ facilities Sunday, June 15th for a graduation party from 5:30-9:30pm with from 25-30 people. Glen will work with Tim and Brianna to reserve the 15th and get it on Tim’s calendar. A question was asked if the club had been charging the $5 guest fee for parties of more than 10 people. Brianna is in charge of this.
Manager/Pro
Tim reported the USTA provided some money ($150) for the junior tennis teams party and mini tournament. Everyone is looking forward to the summer season.
Tim will be keeping track of courts for the USTA leagues.
Cardio tennis is set for Mondays, Wednesdays, Fridays, and Saturdays. One class may have to be dropped for drills.
There are 3 possible new members, with 2 of them looking to see if they can still get the ˝ off special offer. A motion was made, seconded, and passed to extend the promotion for ˝ off the initiation through May 31st.
Tim is concerned that we don’t know the status of our membership after the dues increase.
Tennis Committee
Dick reported that USTA results and standings are on the bulletin board.
The rules for high schools using the club are in the following rough draft:
The following are the Albany Tennis Club’s rules and regulations for use of the club’s outdoor tennis facilities by high schools.
A. Albany Tennis Club members will have priority on 1 outdoor court during non-match times
B. Teams will be responsible for keeping the court premises clean after all practices and matches
C. Teams will be responsible for keeping the outside gate entrance secure and locked at all times
D. The court times available for use are from 3:00 to 5:15 pm, Monday –Friday.
A. Usage must be coordinated by Tim Layman
B. Accidents are the responsibility of the school
Tim will confirm the indoor policy and get with Dick to finalize the outdoor policy.
Finance Committee
Tim reported he has not received anything from Laurie this month. Bills are still coming in without the ATC monthly dues.
A question was raised about changing the Board meeting so we will have all the financial information for the meeting. A motion was made, seconded, and passed to change the Board meetings from the 2nd to the 3rd Tuesday of the month.
Grounds
Tim reported Jon Bell’s bid (for Electronic Security Protection, Inc) for the keyless entry lock system was $1285.20. This is ˝ of the other bids received. Tim will check with Jon to see what is “Labor Trade out” means. A motion was made, seconded, and passed to authorize Tim to give Jon $500 for labor costs that will balance against his dues.
Tim reported the painting project is on hold.
Tim received a bid from Thomas Kay Textiles for restroom remodeling with several options. Option 1 included:
·
· Walls to receive a 6” tile for base.
· Albany Tennis Club is responsible for removing toilets and fixtures prior to installation
· Materials and Installation total $2780
A motion was made, seconded, and passed to approve Option 1 at $2780 for tiling the restroom s and also includes new tile in front of the upstairs sink at $132.
Swim Committee
Dale will check with Tim about the condition of the outdoor furniture, etc, and see what needs replacing.
Dale will help Tim send out letters to last years summer members.
Brianna will be receiving pool chemical training. Tim will get a time-line going for pool chemicals.
Louis proposed we update the current ATC flyer with prices, Spring/Summer specials, etc and have members help distribute them around the community. Dick, Tim, and Louis will proceed with this.
Business from Board Members
Dick asked what the status was on replacing Nancee Wines position on the Board. One person is still to be contacted.
Dale reported the web design has been update. He asked for the Boards direction now that the Maier’s are back. Tim will talk to Harold about Dale doing the website.
Egil said nothing had been updated on the website for 6 months. This is too slow! Members need information ASAP.
The next meeting will be May 20th.
Laura adjourned the meeting at 8:59pm.
Minutes submitted by Club Secretary Carol wood