Albany Tennis Club

Board Meeting

December 16, 2008

Members Present:  Laura Hyde, Tom Cutsforth, Dale Burrows, Greg Fortier, Jason Hedding, and Carol Wood

Members Absent: Dick Juntunen (Excused)

Pro/Manager:  Travis Lewin

President Laura Hyde called the meeting to order at 7:05 p.m. 

November 18, 2008, minutes:  It was clarified that the new Snowbird Policy can be used once every 12-month consecutive period.  A motion was made, seconded, and passed to approve the November minutes.

Business from Club Members

Laura talked to Dean Quick regarding the new Web site.  After looking at the Web site, Dean e-mailed Laura and said that the Web site looked great, was very impressive, easy to navigate, everything needed is there, and compliments to Dale for the time and effort he has put in. 

Should there be a club newsletter?  Laura and Dick will talk to Travis next month about starting this up.

Club Manager Report (reported by Laura)

Dick has set up a spreadsheet for an ATC membership chart.  It looks good and is very helpful; Dick said to share that it still needs to be reconciled.

Dick and Travis are working on electricity usage.

Tennis Pro Report (With excerpts from the Annual Meeting December 11, 2008)

Travis has started handing out key cards.  The regular key will still work for several more weeks.  There are about 20 programmed cards that can be handed out. A notice will be posted as more cards are programmed.  A Family membership will get 2 keycards; more will be $10 each.

New members Carlee Rhodaback (junior) and Barbara Nicoletti (trial single membership) were approved.

Travis reported that his focus for the last 3 weeks has been on developing a rapport with Club members.  Currently, there are 6-7 juniors per class and 5-7 adults per class.  Starting the first of the year he will be promoting interclub play with juniors and more social activities for adults. 

There will be a holiday mixer/potluck December 20.  Sign up on the new bulletin board.  [canceled due to weather]

Travis reported that he will start working with Dick the week of December 15 on managerial aspects of the club. 

Projects:

Ø Timers in

Ø Fire inspection went well.

Ø Move vacuum and scissor lift (safety hazard).

Ø Hitting schools in January.

Ø More adult social activities.

Ø The bulletin board has been upgraded and looks great.

Travis would like to see a better club brochure. 

Finance

Tom reported the budget is in progress.

Property taxes were a huge expense in November.

Cash in WaMu and Umpqua Bank                         $13,073

Cash in Ed Jones Money market                            $46,160

Total Current Assets                                             $59,233

Board Member Business

The court cleaner has been sold.  It will be paid in full by the purchaser before it leaves the premises.

Per ATC insurance agent Bob Foster, our club insurance policy is up for renewal in February 2009.  Since no one got back to Bob, none of the changes approved from the December 2006 Board meeting were put in the policy.  Bob has now taken care of this and will include those approved changes with the 2009 renewal.

The Board approved the following as the new definition of Family Membership:  Married couple or domestic partnership to include dependent children of both or either who qualify to be claimed on the adult member's or members' federal and state tax filing or for whom the adult member(s) is/are paying child support.  In the case of a foster child or an exchange high school student, s/he or they may also be included in the family membership."

The meeting was adjourned at 8:01 p.m.

Minutes submitted by Club Secretary Carol Wood