Board Meeting
September 22, 2009
Members Present: Laura Hyde, Greg Fortier, Jason Hedding, Tom Cutsforth, Dale Burrows, Louis Weinstein, and Carol Wood
Members Absent: Dick Juntunen (excused)
ATC
Staff:
Member: Egil Johnsen
President Laura Hyde called the meeting to order at 7:04 pm.
The August minutes were approved.
Tennis Report
The Board formally approved Len Spencer’s contract.
The adult and junior program schedules are out and can be found on the website or on the bulletin board.
Two PNW-USTA top 16 junior endorsement tournaments will be held at ATC:
· November 7,8th: 12 year olds
· November 14-16: 18 year olds
A lot of calls have been coming in regarding the junior program. Len has met with Hunter (Timberhill) to work out each club’s junior program.
Cardio tennis is on Len’s list to start back up.
Dick has posted fall league team schedules on the bulletin board.
Len suggested not putting the oldest tennis balls into the ball machine as they will gum up the working parts.
Swim Report
Dick contacted a “leak” detector business to come in and look at the pool. Three leaks were found: 2 in the skimmers and 1 in the pool house.
Len will have procedure manuals done outlining the 12-15 steps needed for pool maintenance on a daily basis.
Jason handed out a proposal from Northwest Pool Plastering, Inc for replastering the pool. This is the same company that did Salem Swim and Tennis’s pool. The proposal includes the same specifications and parts as the previous bid from Custom Pool (which was $17349) and also includes pool lights, for a final price of $15300. A motion was made and approved to go with Northwest Pool Plastering. They will need approximately 1 week to do the job. We need to put ½ the cost down ($7650) and sign a contract with Northwest Pool Plastering before they will start working on the pool.
We can drain the pool without pumps by using the drains, which go into the City sewer system. We will need to notify the City when we do this. It should take about 24 hours to drain the pool. Jason, Dick, and Greg will work out the details.
Finance
Len has a system for payments. He will be doing managerial “stuff” from 11-3:00 each day.
Dale suggested we keep looking into consolidating our financial reports into a smaller report.
We would like to do more of the financial work at ATC, with Boehme-Running doing the payroll tax and whatever we can’t do.
Current Assets
Cash in
Cash in Ed Jones memorial Fund 1,345
Cash in
Cash in Ed Jones Money Market 44,185
Total Current Assets $76,132
Social Committee
Dale reported he has several people on
the Social Committee: Dean and
There was a social BBQ event Labor Day and another September 12th using leftovers from the Labor Day BBQ.
The next event will be in late October and will be a chili cook off.
The Social Committee is also helping with the October 4th welcome Len event.
The newsletter needs an updated email list. Laura will send this to Dale. About 30 members didn’t respond with emails so we will have to figure out way to get the newsletter to them.
Webcam/Security camera
Dale presented an update on 2 possibilities:
1. Integrated system with a 19” monitor and 4 cameras that can be expanded to 8. This is a basic system that can view, record, playback, back up, and remotely control the camera system simultaneously. The system is password protected. We would have to buy extra cable, hardware, and a router (around $250). The system cost is $1000 so with the extra equipment total cost would be around $1250. Extra cameras are an additional $200 each.
2. $600 system with no monitor and 8 cameras (not quite as good as #1). Both systems are available at Costco.
Reasons for having a security system were discussed:
· Security purposes
· Safety
· Cut down on vandalism
A motion was made and approved to buy system #1 for up to $1500. This will be funded by the Facilities account.
The BPA has to replace a power pole in the Harper’s yard and they will need to use our parking lot. They will replace any plants they damage.
Len has asked if the club has a debit or
credit card. No, we don’t. Could we get a debit card for the
Len needs approval in his contract from the Board to hire tennis assistants, i.e., Jay Clark. This would be for private lessons and the 80/20 split would be in effect. A motion was made and passed to approve this.
A question was asked about the price of using the ball machine. A motion was made and passed to set the fee at $3.50 for a 1 hour court session.
The annual meeting notice will go out in October.
The meeting was adjourned at 8:55.
Minutes submitted by Club Secretary Carol Wood