ALBANY TENNIS CLUB

Board of Directors Minutes

September 20, 2011

Board Members Present: Terry Wood, Candace Elliott, Harold Maier, Dean Quick, Sue Wilson, Andrew Koll, Carol Wood, Brad Shreve

Board Members Absent: Ron Reimers

Others Present:                         Len Spencer, Club Manager/Tennis Director

Meeting was called to order by Club President Terry Wood at 6:05 p.m.

Minutes of the August 16 Board meeting were approved as amended.

Treasurer’s Report:

Andrew Koll reported that on the Profit and Loss statement the budget vs. actual pages now reflect the actual budget numbers. The reports will continue to be fine-tuned. Through August 31, year-to-date numbers show a profit of $28,904.89 ($8000 of this amount will be transferred to the replacement fund). For the month of August, the report shows a loss of $5,718 which is normal for the time of year. The cash report shows $4,059.30 in the “over 90 days” category but Len advises that $1,316 of this amount will be received in September. Total cash available is $65,113 with $25,000 still to be paid to the lighting contractor upon completion of the project. Len advises that our power bill decreased over $400 last month due to the new more efficient lights.

Manager/Tennis Director Report:

Len advised that it appears that our money to be received from the Oregon Energy Trust as a result of the lighting project is being increased but we don’t know the exact amount yet.

Summer memberships have ended and membership now stands at 68 family, 42 single and 36 juniors.

Heat to the swimming pool is now turned off for the year and the pool is closed for the season.  Next season we will need to replace the chlorinators at a cost of approximately $600.

The Fall junior tennis program is filling fast. 

We have sold three advertising banners to date and there are a number of potential new clients.

November 5 and 6 and 12 and 13, ATC will host endorsement tournaments for juniors. These are NW qualifiers for nationals.  October 28 there will be a Halloween party for juniors.

Travis Lewin Matter:

Harold Maier reported that Travis is having some difficulty paying the agreed settlement amount of  $1,000 but will make monthly payments beginning September 25. We are pursuing obtaining a written settlement agreement with Travis.

Board of Directors:

Sue Wilson advised this will be her last Board meeting as her move to Tacoma, WA next month will necessitate her stepping down from the Board. Terry Wood on behalf of the Board and the membership extended our thanks to Sue for her service on the Board and a job well done initiating and spearheading the lounge renovation project.

Board members were encouraged to submit names of qualified Club members who would be willing to complete the remaining two years of Sue Wilson’s Board term. We will also be appointing a Nominating Committee to identify candidates for the Board positions held by                      Harold Maier, Candace Elliott and Carol Wood which expire this year.

ATC also needs a new Junior Representative to the Board with further definition of that position. This will be discussed at the next Board meeting.

The Board’s evaluation of the Manager/Tennis Director was postponed to a later date because information is still being gathered.

The meeting was adjourned at 7:00 p.m.

Next board meeting is October 18 at 6:00 p,m.

Minutes submitted by,

Dean Quick, Secretary